Minutes of the Fall Meeting
of the Heartland Chapter of the American Society for Indexing
October 1, 2016
Richmond, IN
The meeting was called to order at 1:03 pm
Attendees
David Alexander, Marilyn Augst, Cherry Delaney, Margaret Hentz, Meredith Murray, Carol Reed, Cathy Seckman, Devon Thomas, Margie Towery, Jill Wiley
Minutes
The minutes from the April 9 virtual meeting were read and approved.
Treasurer's Report
Margaret Hentz said the chapter has $2225.31 in its account. Income in the period between April 6 and October 1, 2016 was $0.00. Expenses for sponsoring 1 and ½ breaks at the 2016 ASI National Conference were $375.00; these were the only expenses for the period. The beginning balance was $2600.31. The treasurer's report was approved as written. There was discussion about the allotment per member and the chapter assessment.
Co-President's Report
Co-President Carol Reed reminded attendees to vote on the proposed changes to the national by-laws.
Membership Liaison/Programming Committee
Cathy Seckman suggested looking at the list of ASI members who have not selected a chapter but live in the Heartland area. Outreach continues to be an area of concern as does attendance at events.
Carol announced that the Chicago/Great Lakes Chapter decided to not have a workshop weekend this fall, as it would come so soon after the National Conference in Chicago. They are planning a Spring meeting workshop instead. This could affect Heartland's Spring meeting plans. It was suggested we either keep our meeting small and locally focused, or perhaps do a virtual meeting and attend the Chicago meeting. This may mean we could do a more ambitious Fall progam. It was decided we should wait for more information on Chicago's schedule and topics.
Newsletter and Website Report
Carol reported that the switch from a newsletter format to a blog format has made production much easier. There is an average of one post per month. The committee is working on creating an editorial calendar. The committee appreciates ideas for blog content.
Carol reported that the website committee is working on search engine optimization (SEO) for the site. Also, it is time to update the indexer listings. Please check your listing and pass on any needed changes.
It was suggested that the website should include information about the value of the Heartland Chapter, including networking, marketing, and educational opportunities.
New Business
ASI Conference
There was discussion of attendees and programs at the National Conference in Chicago.
By-Laws Update
Devon Thomas noted that the ballots were out for the change in by-laws and encouraged members to vote. She noted some changes that were made between the initial draft that was presented to members and the final version, amended after member feedback. She reminded members that one of the major issues that the revision addresses is the handling of Chapters and SIGs, which have lost their tax-exempt status.
Strategy Committee
The Strategy Committee continues to meet.
Next Meeting
No date was set for the next meeting as more information needs to come from Chicago about their planned dates. A virtual meeting may be held instead of an in-person meeting.
Nominating Committee
Since the revised by-laws, if passed, will affect the number of officers needed, the calling of a nominating committee is held over for now.
The meeting was adjourned at 2:10 pm
Attendees
David Alexander, Marilyn Augst, Cherry Delaney, Margaret Hentz, Meredith Murray, Carol Reed, Cathy Seckman, Devon Thomas, Margie Towery, Jill Wiley
Minutes
The minutes from the April 9 virtual meeting were read and approved.
Treasurer's Report
Margaret Hentz said the chapter has $2225.31 in its account. Income in the period between April 6 and October 1, 2016 was $0.00. Expenses for sponsoring 1 and ½ breaks at the 2016 ASI National Conference were $375.00; these were the only expenses for the period. The beginning balance was $2600.31. The treasurer's report was approved as written. There was discussion about the allotment per member and the chapter assessment.
Co-President's Report
Co-President Carol Reed reminded attendees to vote on the proposed changes to the national by-laws.
Membership Liaison/Programming Committee
Cathy Seckman suggested looking at the list of ASI members who have not selected a chapter but live in the Heartland area. Outreach continues to be an area of concern as does attendance at events.
Carol announced that the Chicago/Great Lakes Chapter decided to not have a workshop weekend this fall, as it would come so soon after the National Conference in Chicago. They are planning a Spring meeting workshop instead. This could affect Heartland's Spring meeting plans. It was suggested we either keep our meeting small and locally focused, or perhaps do a virtual meeting and attend the Chicago meeting. This may mean we could do a more ambitious Fall progam. It was decided we should wait for more information on Chicago's schedule and topics.
Newsletter and Website Report
Carol reported that the switch from a newsletter format to a blog format has made production much easier. There is an average of one post per month. The committee is working on creating an editorial calendar. The committee appreciates ideas for blog content.
Carol reported that the website committee is working on search engine optimization (SEO) for the site. Also, it is time to update the indexer listings. Please check your listing and pass on any needed changes.
It was suggested that the website should include information about the value of the Heartland Chapter, including networking, marketing, and educational opportunities.
New Business
ASI Conference
There was discussion of attendees and programs at the National Conference in Chicago.
By-Laws Update
Devon Thomas noted that the ballots were out for the change in by-laws and encouraged members to vote. She noted some changes that were made between the initial draft that was presented to members and the final version, amended after member feedback. She reminded members that one of the major issues that the revision addresses is the handling of Chapters and SIGs, which have lost their tax-exempt status.
Strategy Committee
The Strategy Committee continues to meet.
Next Meeting
No date was set for the next meeting as more information needs to come from Chicago about their planned dates. A virtual meeting may be held instead of an in-person meeting.
Nominating Committee
Since the revised by-laws, if passed, will affect the number of officers needed, the calling of a nominating committee is held over for now.
The meeting was adjourned at 2:10 pm
