Minutes of the Fall Meeting
of the Heartland Chapter of American Society for Indexing
October 3, 2015
Marilyn Augst, Roseann Biederman, Mary Hartman, Margaret Hentz, Todd Lothery, Meredith Murray, Carol Reed, Cathy Seckman, Devon Thomas, Margie Towery
Kate Mertes presented two programs. The first, "On Aboutness" delved into the metatopic, Ur-topics, chapter topics, micro-topics and non-topics. Kate gave guidance and exercises in understanding and handling the different types of topics. Without understanding the "aboutness" of a text, the indexer cannot succeed.
The second, "Don't be a Hermit! An Indexer's Guide to Working with Clients," discussed client relations and included several sample emails and forms that Kate uses. Things to keep in mind are the importance of clear and prompt communication, understanding and responding to various types of clients, how to handle tricky situations, and how to foster continuing work from clients.
The minutes from the April 11 meeting were approved as written.
Margaret Hentz said the chapter has $2713.54 in its account. Income from the Spring meeting was $235.00. The ASI allotment was $6. There was discussion about why the allotment was so low. One reason is the decline in membership. The other is the ASI assessment of $120/year.
Carol Reed reported that Mary Peterson resigned from the position as co-president. The chapter continues to struggle with finding people willing to serve in leadership positions. Carol is looking for ways to make the positions less intimidating by making clear the duties and commitments of the positions. One issue has been the responsibility for programming has been the junior co-president's. With Cathy Seckman continuing to volunteer to take on finding speakers/developing programming, the co-presidents will have more time and ability to take on strategic planning.
The newsletter is always in need of ideas for content or actual content. Roseanne Biederman is assisting with the newsletter.
Website is status quo. Please direct any questions or issues to Carol.
Membership Liaison/Programming Committee
Cathy Seckman reported that she contacted, or attempted to contact, regional libraries, library schools, and other related freelance groups. She did not get much response from the libraries, but there was interest from other freelancers. Cathy could use help in contacting/publicity efforts.
Discussion about attendance included concerns about the length of the drive and other time commitments. Virtual meetings were raised, but the technology is still very expensive for a good virtual presentation.
ASI National Conference sponsorship/volunteering
There was discussion about how the chapter could participate at the National Conference in Chicago June 15-18, 2016. Suggestions from Program Chair Kate Mertes includes sponsoring session, receptions, snacks and/or the tour as well as introducing sessions, stuffing bags, directing people, contacting local publishers, helping find a keynote speaker, and liaising with banquet services. Margaret Augst moved that the Chapter use up to $500 for sponsorships. Meredith Murray seconded and the motion passed.
There was also discussion about organizing carpools to the conference and in sharing rooms.
The group was reminded that there is a $200 stipend for the junior co-president to attend the conference.
ASI is still exploring the lapsed tax-exempt status of the chapters. The board is consulting with a CPA and a tax attorney to figure out the best solution, whether that is re-instating the chapters as text-exempt, which will be expensive, or developing a new structure that will allow the Chapters to continue as they are, but perhaps under a different name.
Carol announced she would like to form a Strategy Committee to address the issues of falling membership and the difficulty in getting officers. She pointed out that we have a lot of good information and many ideas with which to work, but it cannot be all on one officer to do/decide. If you are interested in helping guide the chapter with some brainstorming and/or institutional knowledge, please contact Carol. Meredith Murray expressed interest in serving.
We need two members to serve on the Nominating committee. This involves contacting each member of the chapter and seeing if they are willing to serve. It is a job that can be done my email or phone and does not require any great knowledge of indexing, just a friendly manner.
Elections will be on or around 2/25/16.
Because of the closeness to the Annual Conference, we will have a business meeting by Skype on Apr 9, rather than meeting in person. All are encouraged to attend the National Conference, and there will be opportunities to meet there as a group.
Meeting was adjourned at 2:12 pm