Minutes of the Spring Meeting
of the Heartland Chapter of the American Society for Indexing
April 10, 2010
MCL Cafeteria, Richmond, IN
Members Present: Marilyn Augst, Devon Thomas, Paula McCoy, Cathy Seckman, Barbara Bushnell, Laura Ewald, Julie Stowers, Margaret Hentz, Mary Peterson, John Bealle, Carol Reed, Sue Klefstad, Judy McConville, Bonnie Taylor, Sharon Hilgenberg, Sandra Topping, Rachel Shaw, Kay Reglein
Guests: Amy Van Huisen, David Roy, Joe Augustin, Jim Fuhr, Alisa Alering
The meeting was called to order at 10:15 a.m. Devon introduced speaker Enid Zafran.
Enid Zafran, one of the most sought-after indexer-speakers around, began her presentation with an overview of her career. She has been indexing since 1975 and has three degrees: a MLS, a JD, and a Master of Laws. Law still represents about 50% of the subjects she indexes through her business, Indexing Partners; the other main areas include public policy, government, and business. Enid works outside the home and uses subcontractors.
Enid first asked everyone to introduce themselves and describe their indexing work.
In her presentation, “Polishing Your Index,” she led the group through a “Review Checklist” of how to proofread an index.
President Devon Thomas called the business meeting to order at 11:55 a.m.
Secretary’s Report: Paula McCoy asked for an approval of the Fall meeting minutes. The minutes were approved with a motion by Cathy Seckman, seconded by Sandra Topping.
Treasurer’s Report: Mary Peterson reported on the financial statement for the period Jan. 1, 2009 – Dec. 31, 2009.
The beginning balance for the period was $1728.59. The ending balance as of Dec. 31 was $1977.41. Total income for the period was $1238.00.
Spring 2009 meeting expenses totaled $287.40. Fall 2009 meeting expenses totaled 701.69. Income and expenses for the current meeting were not included on the report.
Co-President’s Report: Devon welcomed everyone to the meeting and pointed out the various materials available for attendees to pick up.
She asked for volunteers to count the ballots for the election. Cathy Seckman and Sue Klefstad tallied the ballots.
Tanya Bomsta, the other co-president, was not present.
Newsletter: Carol Reed announced that the next newsletter would be published after the national meeting, and welcomed anyone to send in a conference article.
Webmaster: John Bealle reported that the website is doing fine.
Old Business: Devon reported that the updated Chapter Bylaws had been approved by the national ASI in December. She passed out copies of the bylaws for those present. The bylaws are now posted on the chapter’s website.
Devon received the ballot counts and announced the new chapter officers: Margaret Hentz, Co-President, and Sandra Topping, Secretary. They replace Devon and Paula, respectively. Mary Peterson continues as Treasurer.
Devon discussed the upcoming national meeting in Minneapolis. She and Enid mentioned several workshops that might be of interest to attendees. The early bird registration period for the meeting has been extended by one week.
Devon discussed the demo she and Paula received from Starchapter, the company that provides web hosting, meeting registration, and membership managment. She pointed out the cost--$50 per month—and it was agreed that the chapter does not want to pursue this avenue at the moment.
Fall 2010 meeting: Oct. 16, 2010, was set as the date for the Fall meeting, with Oct. 2 as a backup date.
The business meeting was adjourned at 12:09 p.m.
Enid continued with her Review Checklist, describing further areas to check in an index, including items relating to client style. She then gave everyone an index to proofread. Attendees spent about 45 minutes proofreading, followed by a discussion of the types of errors presented in the index. Many good ideas and questions were generated, and even the most seasoned indexers learned something new. Overall, Enid’s “class” engendered great conversation and sharing of ideas among the attendees and was enjoyed by all.
The last 20 minutes of the meeting were spent discussing some of the questions that had been solicited before the meeting. Sandy Topping led off with an overview of how she learned indexing as an apprentice. This was followed by a discussion of the various indexing training programs and their advantages and disadvantages.
Devon answered “No” to the question of whether membership in Heartland Chapter gets one a discount on indexing software—but it was noted that student versions are available at lower prices.
Jim Fuhr brought up the question of marketing. Enid noted that she has an upcoming book on that very topic.
The meeting was adjourned at 4:03 p.m.
Paula McCoy, Secretary (outgoing)
Sandra Topping, Secretary (incoming)